5 Tips To Run A Great Meeting

Leadership StylesYou’ve probably read an article in the last year or so that detailed the dark side of meetings – lost time, lowered productivity, wasted effort – the list goes on. And although there’s been much chatter, meetings are still happening in offices and on phones around the globe.  

But if meetings are such a waste of time and effort, why would any smart leader continue to hold them? They probably wouldn’t. The fact is – meetings can be a great use of time and effort when they’re well-run. To make sure your meetings are productive and effective, don’t forget to do these five things.  

1.    Provide Purpose & Agenda

For a meeting to be productive, you must have a purpose – why are you meeting? What is the desired outcome? With your purpose clearly defined, set an agenda that will enable you to produce that outcome. When your attendees understand the purpose of your meeting and how you’ll achieve the goal, it’s much easier to keep everyone focused on the task at hand. 

2.    Define Action Items & Project Owners

Every great meeting produces action items and each attendee should walk away with a clear idea of what they need to do next and when. If someone won’t be walking away with an action item, carefully consider if they need to be in the meeting or not. If they must, you’re probably expecting them to do something – even if it’s just to weigh in with ideas or consider what was discussed for their use. Whatever they are, define your expectations clearly for everyone involved.  

3.    Set an End Time & Keep It

If you don’t set an end time for your meeting, you run the risk of hosting a social hour, complaint tank, or otherwise off-track discussion session. Having an end time (and keeping it) will enable you to keep everyone on-topic. Bonus: it has also been suggested that time constraints have a positive impact on creativity.  

4.    Create the Right Environment

The best meetings create an environment where attendees are free to challenge each other and input creative, blue-sky ideas that won’t be immediately dismissed. Be sure all of your attendees understand that you want them to challenge and get creative so the best results can be produced. Also make it clear that meetings are to discuss and come up with solutions, not dwell on problems.  

5.    Make it Short or Take Breaks

If your meeting runs over a half hour, give attendees regular breaks. Every half hour is best, but if you can’t swing a break that often, provide at least one an hour – even if it’s just a few minutes. This will allow attendees to use the bathroom, stretch, grab a drink or snack, or answer that urgent email. Providing breaks will not only make attendees happier, but it will cut down on distractions during important discussions.  

Bottom Line 

Now that you know the five essentials of a great meeting, continuously fine tune your structure by testing out what works and what doesn’t. Before you know it, you’ll be running highly productive and effective meetings every time. Now get out there and banish the notion that meetings are a waste of time by making them great!
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To your success,
Michael Stelter

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If you would like learn more about how you can get help learning how to make your meetings more effective, call Coach Michael Stelter at Advanced Business Coaching, Inc. (262) 293.3166.

The Power Of Different Personalities As Part Of Your Innovation Team

Leadership Styles
The success of Bell Labs illustrates the power of cross-functional collaboration. To innovate effectively companies must create multidisciplinary teams in which colleagues from different departments work together. In most companies, multidisciplinary teams are created using professional disciplines such as finance, technology, operations, sales and marketing. However, beyond this professional collaboration, it is also important to ensure that the teams we create are cross-functional in terms of personalities.
This article focuses on the make-up of Innovation teams for large businesses.  Great stuff for ‘the big guys’ but how can it impact the small business owner.
Most business concepts apply to all business and organizations but you need to filter the messages to make sure you account for the things that are limited to small businesses… time, resources and money.  Using this information to determine the types of people that may be most beneficial to your business can be important.
Tom Kelley of IDEO describes some characters for innovation teams that include the visionary, the troubleshooter, the craftsman, the entrepreneur and the technologist. A cross-functional team must have introverts and extraverts, analytical thinkers and creatives, serious intellectuals and fun-loving disruptors. These individuals, working together with mutual respect, will be more creative than a group of individuals who are highly similar and cohesive. Below is a list of eight personality types that an innovation teams should have:

• Miss Happy Go Lucky: This is the life the party. This individual makes sure the team is having fun while they work. Innovation requires elements of playfulness, especially during ideation. Miss Happy Go Lucky serves the role of resident mess-maker.

• Mr. Visionary Creative: Great ideas are also driven by creative vision. People who can see the world, not as it is, but as they would want it to be. Every team needs its dreamers and visionaries to fight for the creative ideals that underpin the product idea.

 Miss Pragmatic: But all dreams have to be checked against reality. The pragmatist makes sure we review our product idea and identify any risky assumptions. They also make sure we test these assumptions before we take our product to market.

• Mr. Analytical: Innovation is also about figuring out a sustainably profitable business model. Both in financial and operational terms, innovation teams need someone with an analytical mind. We are not only creating cool new things, we are building a business.

 Miss Get Stuff Done: But please! No analysis paralysis! Innovation is also about getting stuff done. A hard-driving team member pushes us to complete a minimum viable version of the product and ship it to the market early. We can figure out the rest as we go!

• Mr. Perfectionist: But let’s not be too hasty. Good quality products also ensure that we deliver value to customers in a manner that gets their loyalty to our brand. As learnings from the market inform our iterations, Mr Perfectionist serves as the quality assurance check for our product.

• Miss Consensus: With this cast of characters working together, team meetings can often become contentious. A team member that helps the team collaborate well is highly useful. As much as we want diverse opinions at the table, in the end we need to make decisions and move forward positively as a team.

• Mr. Supportive: Finally, teams consist of people with different needs. There is an element of innovation teamwork that is about supporting and encouraging each other. For example, failing fast can only work in teams where individuals feel safe to make mistakes.

These eight personalities are important to have in innovation teams. Although the assumption is that you will get these personalities by having people from different professions in the room, this is not inevitably the case. Furthermore, it is not that every team should have exactly eight people with these personalities. It is possible for people to have strengths in more than one of these areas. The point is to make sure we go beyond creating teams based on professional discipline alone and also consider the mix of personalities among the team members.

If you would like learn more about how you can get the right people to work together to create a powerful and effective innovation  plan  for your business, call Coach Michael Stelter at Advanced Business Coaching, Inc. (262) 293.3166.