5 Tips To Run A Great Meeting

Leadership StylesYou’ve probably read an article in the last year or so that detailed the dark side of meetings – lost time, lowered productivity, wasted effort – the list goes on. And although there’s been much chatter, meetings are still happening in offices and on phones around the globe.  

But if meetings are such a waste of time and effort, why would any smart leader continue to hold them? They probably wouldn’t. The fact is – meetings can be a great use of time and effort when they’re well-run. To make sure your meetings are productive and effective, don’t forget to do these five things.  

1.    Provide Purpose & Agenda

For a meeting to be productive, you must have a purpose – why are you meeting? What is the desired outcome? With your purpose clearly defined, set an agenda that will enable you to produce that outcome. When your attendees understand the purpose of your meeting and how you’ll achieve the goal, it’s much easier to keep everyone focused on the task at hand. 

2.    Define Action Items & Project Owners

Every great meeting produces action items and each attendee should walk away with a clear idea of what they need to do next and when. If someone won’t be walking away with an action item, carefully consider if they need to be in the meeting or not. If they must, you’re probably expecting them to do something – even if it’s just to weigh in with ideas or consider what was discussed for their use. Whatever they are, define your expectations clearly for everyone involved.  

3.    Set an End Time & Keep It

If you don’t set an end time for your meeting, you run the risk of hosting a social hour, complaint tank, or otherwise off-track discussion session. Having an end time (and keeping it) will enable you to keep everyone on-topic. Bonus: it has also been suggested that time constraints have a positive impact on creativity.  

4.    Create the Right Environment

The best meetings create an environment where attendees are free to challenge each other and input creative, blue-sky ideas that won’t be immediately dismissed. Be sure all of your attendees understand that you want them to challenge and get creative so the best results can be produced. Also make it clear that meetings are to discuss and come up with solutions, not dwell on problems.  

5.    Make it Short or Take Breaks

If your meeting runs over a half hour, give attendees regular breaks. Every half hour is best, but if you can’t swing a break that often, provide at least one an hour – even if it’s just a few minutes. This will allow attendees to use the bathroom, stretch, grab a drink or snack, or answer that urgent email. Providing breaks will not only make attendees happier, but it will cut down on distractions during important discussions.  

Bottom Line 

Now that you know the five essentials of a great meeting, continuously fine tune your structure by testing out what works and what doesn’t. Before you know it, you’ll be running highly productive and effective meetings every time. Now get out there and banish the notion that meetings are a waste of time by making them great!
To take a Test Drive on our system visit http://abcgrowthacademy.com/guidedtour
To your success,
Michael Stelter

P.S. Please remember that at any time you feel ready and qualified to move forward and acquire the professional help that can enable you to build the business of your dreams, just click here and check out our ABC E-Learning Marketing System™. It’s helping small business owners just like you get the answers and the help they need to build the business they have always wanted.

We created the ABC E-Learning Marketing System™ with the perfect combination of online resources, tools and support to get you out of any financial distress you’re presently experiencing… help you get laser-focused on your highest income-producing activities… and help you develop and then apply the fundamentals that build multimillion dollar businesses. click here to see for yourself.
If you would like learn more about how you can get help learning how to make your meetings more effective, call Coach Michael Stelter at Advanced Business Coaching, Inc. (262) 293.3166.